DBS Check Software
Recruitment moves fast – your safeguarding checks should, too.
At Aaron’s Department, we have created a DBS platform that takes what used to be a slow, error-prone process, and turned it into a real‑time, click‑and‑go experience.
HR teams gain instant visibility, candidates get cleared sooner, and your organisation stays fully compliant without the usual bottlenecks.
Solving the DBS Problem
Recruiters and HR managers told us the same story again and again when it came to DBS checks:
DBS checks were one of the biggest pains of the recruitment process.
Even when interviews were wrapped up and contracts ready to sign, criminal‑record applications could sit untouched for days.
Why? Because the task is fiddly, repetitive and packed with pitfalls that cost real money. One missed middle name or half‑filled address sends the application straight back to square one.
While the form takes its scenic route, hiring managers are left guessing at start dates—and candidates start to drift away.
We built our platform to remove every one of these headaches.
Endless Delays
From applications not being filled out to not being sent by the DBS provider, organisations faced long waiting times.
Countless Errors
Mistakes weren’t picked up until the DBS rejected the application, forcing everyone back to square one and wasting precious time (and money).
Hidden Fees
Whether it be a sign-up fee, minimum spend in the contract, or a “fast-track” add-on, many employers are left paying more than they should be
The Platform We Built to Fix It
Instead of bolting new pieces onto a creaking process, we wrote our own cloud‑based DBS system from scratch:
Direct Gateway Connection
The moment an application passes validation, it’s sent straight to the DBS – no overnight queues.
Real-Time Error Checking
Our DBS software flags typos and missing data instantly, saving everyone time and money.
Live Tracking Dashboard
Admins can see where a check sits, 24/7, with colour‑coded statuses.
Flexible, Transparent Billing
We made sure there are no sign up fees or hidden costs – just a transparent pay-as-you go system.
DBS Software Used By Thousands
What began as our in-house solution to a frustrating, inefficient DBS checking process quickly evolved into the trusted platform of choice for organisations all over the country.
Today, our DBS software is used across the UK by the likes of www.employment.tools, and is also available as a white-label solution, enabling other organisations to effortlessly become Registered DBS Umbrella Bodies under their own branding.