A DBS Tracker is an essential tool for both job applicants and employers whose staff require a DBS check before starting work. This service offers a simple, convenient way to monitor the progress of your DBS application, helping you anticipate when your results will be ready and ensuring a smoother onboarding process. At Aaron’s Department, our DBS Tracker keeps you updated on your application’s status at every stage, providing peace of mind from start to finish.
Can’t You Already Track DBS Applications?
Yes, you can track DBS applications through the government platform. However, this process is manual, requiring you to log in for each individual application – a time-consuming task, especially when managing multiple employees. Our DBS Tracker eliminates these challenges by offering automatic email notifications and a user-friendly portal where you can view the status of all your employees’ applications at once.
Key Benefits of Using Our DBS Tracker
- Peace of mind. The Aaron’s Department DBS Tracker allows you to know exactly where your application (or your employee’s application) is in the process. With real-time updates, you’ll always clearly understand when to expect the results, helping you plan ahead.
- Increased Efficiency. Our system saves you time and effort. No more manually logging in to track each application. Our DBS Tracker automatically sends updates and provides a comprehensive overview of all your employees’ applications, allowing you to focus on other important tasks.
- Informed Decision-Making. As an employer, you can make smarter staffing decisions by using our DBS Tracker. If an application is delayed, such as being held up at stage 4, you’ll know that there may be issues with the police’s processing time, allowing you to adjust your planning accordingly. (This doesn’t necessarily mean your employee has a criminal record, you can read more about stage 4 delays in our article, Why is my DBS Stuck at Stage 4?
What Are The Stages Shown by Our DBS Tracker?
There are 5 stages to a DBS application, as shown in our flowchart above. If you’d prefer a little more detail, however, we’ve included a complete guide to the five stages below:
The Five Stages of a DBS Application
Our DBS Tracker monitors each of the five stages of the DBS application process. While the flowchart above gives you a high-level view, here’s a detailed breakdown of what happens during each stage:
- Application received: The form has been submitted and received.
- Data check: The information provided is being checked for errors or omissions.
- Police national database check: Your details are checked against various databases.
- Police local records check: The police review your local records.
- Certificate printing: The DBS certificate is being printed and sent.
Our system provides real-time updates on which stage your application is in, so you’re never left in the dark.
DBS Tracking With Aaron’s Department
The DBS tracking service we have created allows you to track multiple forms at once, which saves you having to manually check one at a time!
Our system sends you email updates as the stages progress, so you can get a better picture of how soon your employees will be able to start work.
The Aaron’s Department DBS Tracker even allows you to see your employee’s result online! We’re only allowed to say whether it’s a clean check or not, and you’re still legally required to see the real certificate before your employee starts work, but we like to provide peace of mind wherever we can.
So, do You Need a DBS Tracker?
If you’re in the market for a DBS tracker, to keep an eye on what stage your employees’ DBS checks are at, you should be using Aaron’s Department!
Besides the features we’ve just talked about, you’ll also benefit from an automatic checking service to prevent mistakes in applications, and an as-standard DBS fast-track service – any application we receive before 4pm is checked and sent the same day.
Combined with our low, low rates and generous discounts for pre-payment, we are a great choice for your DBS requirements.
Create an account or book a demo with the buttons below. If you’d like a bit more information, feel free to reach us via contact@aaronsdepartment.com or call us on +44 113 877 0171. We’re always happy to help.
About The Author
Kellie Dawson
Kellie is our in-house legal expert when it comes to DBS checks. With a background in the legal sector, she has become a recognised authority in this area.